Overview
We are seeking a proactive and organized Project Coordinator for a part-time contract position, ideally suited for someone who thrives on keeping projects on track. This hybrid role entails providing day-to-day support across multiple ongoing projects, allowing the project team to focus on their primary responsibilities. Working 2-3 days per week, the Project Coordinator will play a crucial role in maintaining project documentation, tracking progress, and facilitating communication among stakeholders.
Responsibilities
- Coordinate project activities and ensure actions are followed through.
- Maintain project plans, trackers, action logs, and key documentation.
- Arrange project meetings, including preparation of agendas, notes, and action items.
- Follow up with stakeholders on actions and dependencies.
- Keep project information and reporting up to date.
- Track key milestones, deadlines, risks, and outstanding decisions.
- Provide concise updates on project progress and highlight issues for escalation.
- Support the preparation of status reports and project communications.
Requirements
- Previous experience as a Project Coordinator, PMO Coordinator, Project Administrator, or similar role.
- Strong attention to detail and excellent organizational skills.
- Ability to manage multiple actions, deadlines, and stakeholders simultaneously.
- Proactive approach to task management with confidence in following up on commitments.
- Strong written and verbal communication skills.
- Familiarity with project plans, trackers, spreadsheets, and collaboration tools.
- Capability to identify and escalate potential issues early.
- Comfort working flexibly within a part-time capacity as part of a project team.